TaskTime • Guides
Productivity Tips for TaskTime
Short, practical advice to help you turn a messy list into a clear, do‑able plan using TaskTime’s smart ordering.
Quick Start
- Dump it: Add 3-5 items you want to finish today. Don’t overthink.
- Set signals: Pick Urgency (Now/Today/This week) and Impact (Low/Med/High). Leave Effort if unsure.
- Hit “Order tasks”: Work top to bottom. Re‑order only if reality demands it.
- Small slice rule: Any item >45 min? Split it before you start.
Pro Keep a “Later” note elsewhere. TaskTime is for the short list you’ll actually do.
Focus Close extra tabs. Treat the ordered list like a queue: no skipping until done.
Energy Do one quick win first (≤10 min) to get momentum.
Daily Flow with TaskTime
- Plan (5 min): Add/refresh tasks, set signals, press Order.
- Work (25–50 min): Focus on item #1. No switching. If blocked, write the next step and move it down.
- Reset (2 min): Mark done, tweak signals if priorities changed, press Order again.
- Wrap (3 min): Capture leftovers for tomorrow.
Pair this with TimeJuggle’s timer for structured sprints and breaks.
Prioritization Recipes
1) Eisenhower‑lite
Use Impact for importance and Urgency for time pressure. High+Now floats to the top.
- High + Now → Do it first
- High + Today → Schedule a block
- Low + This week → Batch later
2) Quick Wins First
When stuck, set Time ≤ 15 for a couple items and hit Order. Momentum beats perfection.
3) Energy Matching
Low energy? Prefer low‑effort, short items. High energy? Tackle high‑impact work even if effort is high.
4) Batch by Context
Group similar tasks (calls, email, writing). Do them back‑to‑back to avoid context switching.
When Overwhelmed
- Limit the list to 5. Park everything else.
- Make #1 a 2 minute kickoff (open doc, make outline, send ping).
- Use “Now / High impact / Low effort” to surface a catalyst task.
- After two wins, add one harder item while momentum is high.
Team Use (Lightweight)
TaskTime isn’t a full PM tool, but it’s great for short stand‑ups:
- Each person shares their top 3 ordered items.
- Blockers become separate tasks with owners.
- Agree on one shared “Now” item if collaboration is needed.
🚀 Ready to put this into practice?
Open TaskTime and create your top five, then press Order tasks.
Open TaskTime